5 Ways Access Control Improves ROI in Schools and Universities

In the education sector, implementing access control systems has proven to be an invaluable tool for improving return on investment (ROI). Here are five key aspects highlighting how these technologies can optimize management and resources in schools and universities.

1. Operational Efficiency

Operational efficiency in schools and universities significantly improves with access control systems. These systems facilitate the flow of people, reduce security incidents, restrict access to sensitive areas, and optimize schedule management, resulting in more efficient and secure management of resources and facilities.

Automate entry and exit:

Facilitates the flow of people on campus, reducing time spent waiting in line or logging in. These systems can also be applied to visitors, who can be pre-registered and have their entry validated by time or date, as well as the locations they will be visiting.

Reduce incidents:

The implementation of access control systems significantly reduces the number of security incidents such as theft and vandalism because they can be integrated with other systems such as video or alarms.

Restricted access:

Only authorized personnel can enter sensitive areas such as laboratories, warehouses and administrative offices, reducing the risk of unauthorized access and loss of information.

2. Energy Optimization

Energy Control:

Lighting and HVAC equipment can be programmed to activate only when areas are occupied or scheduled for use, significantly reducing energy consumption, especially by preventing HVAC, computers, or labs from being left on for long periods due to forgetfulness or lack of management.

Timed Activation:

Room systems can be adjusted according to the identification presented when entering different spaces. For example, accessing with a teacher's credential for a two-hour class will activate systems like lights, projectors, or HVAC, which will deactivate once the class is over.

3. Occupancy Control

With Occupancy Control, institutions can optimize the use of their facilities by redistributing classes and events based on demand, allowing for optimal management of technical and human resources.

Entrance and Exit Records:

Maintain an accurate record of how many people are in a given area at any given time and deny entry when the occupancy limit is reached, helping to manage space demand, comply with regulations, and handle emergencies.

4. Analytics and data

The analytical capabilities of access control systems provide valuable information that can be used to make strategic decisions, plan resource use, and schedule activities.

Entry and Parking:

Analyzing entry patterns and parking usage helps improve planning and resource allocation and prevents user dissatisfaction.

Peak Hours:

Identifying the busiest times allows facilities to adjust schedules and staffing more efficiently.

Most frequented locations:

Knowing the most heavily used areas helps focus maintenance and security efforts and plan for future expansion.

5 Improved user experience and asset control

Access control systems enable students and staff to access facilities quickly and securely, improving their daily experience and providing clear control and audit of assets. They also manage personalized services, monitor expensive equipment, and manage inventory to ensure resources are always available and in good condition.

Personalized Services:

External services, online tools, lockers or equipment loans can be better managed and administered with the support of access control tools.

Equipment Monitoring:

Controls access to expensive equipment and resources, reducing the risk of loss or damage.

Inventory Management:

Facilitates the tracking and management of inventory, ensuring that assets are always available and in good condition.